What Schedule Changes Affect

Choose the right level of change: defaults, shared availability, a scheduler, one session, or one athlete.

Before changing a schedule, identify the scope: new schedulers, a shared setup item, future booking options, one calendar session, or one athlete’s booking.

Change	What it affects	What to check separately
Scheduler defaults	Starting settings for schedulers created afterward	Existing schedulers keep their settings
Shared availability	Available times on schedulers using that template	Existing bookings do not move or cancel automatically
Blackout dates	New availability during the blocked interval	Handle any bookings already on those dates
Seasonal start/end dates	When each availability block offers times	Check both sides of the transition and existing bookings
Scheduler pricing, duration choices, or booking rules	What new bookings can select or must satisfy	Do not assume existing bookings were repriced, moved, or refunded
Scheduler’s default location	The service’s default venue	Review already-booked dates and any per-date venue overrides
Move Session	The selected occurrence and all its participant bookings	Other dates stay where they are; review conflicts and notifications
Edit Duration or Change Location on the calendar	The selected occurrence	Review all affected participants and notification choices
Edit one athlete’s booking	That athlete’s reservation	The other participants in a group session
Skip a recurring occurrence	One date in the athlete’s recurring pattern	Other dates, credits, and payment records
Cancel Session	Everyone booked into that occurrence	Future availability and any separate card refunds
Remove a scheduler from a portal section	Where the scheduler is displayed	Direct links, active status, and existing bookings
Deactivate or archive	Availability for new customer bookings	Existing future sessions and credit products that use the scheduler

Example: close for a holiday

1. Block the holiday on the appropriate availability template.
2. Review every scheduler using that template.
3. Find bookings already made for that day.
4. Move or cancel the affected sessions and review credit/payment handling.
5. Choose the notification channels and verify the calendar afterward.

The blackout closes future booking options. It does not do the rest of the steps for you.

Example: change one class venue

Open the class on the calendar, edit Location, and review Notify participants before saving. Verify the location on that date afterward.

Use the scheduler’s default location when changing the service’s normal venue, and review any existing bookings or date-specific overrides separately. See Locations.

Verify a change

Check both the customer booking page and the affected calendar records. Confirm the dates, participants, coach, resource, location, and payment or credit history that matter to the change.

A successful save confirms the change. It does not establish that every participant received a message; review the selected notification channels and any automations.