Switching to a Seasonal Schedule

Transition from one seasonal availability to another automatically, with no overlap and no manual swap required.

When your schedule changes between seasons — spring to summer, fall to winter, or any transition in between — you can set it up in advance so the switch happens automatically. Add your new seasonal availability as an additional block, set start and end dates on each, and the scheduler flips over on the date you choose with no overlap and no manual changes needed.

Where to find this: Scheduling → Schedulers → open a scheduler → Availability section

Before you begin: You’ll need your incoming seasonal availability already created for each scheduler. If you haven’t done that yet, create it first (see Step 1 below), then continue with the rest. If it’s already set up, skip to Step 2.

1. Create your new seasonal availability (if you haven't already)

   Go to Scheduling → Setup → Availability and create the incoming season’s availability template.

   

   Give it a descriptive name that reflects the season and session type (for example, “Youth Skills - Summer”). Set the days and times for your new schedule, then click Update to save it.

2. Open the scheduler you want to update

   From the Schedulers page, click into the first scheduler you want to transition. Navigate to its Availability section in the left sidebar.

3. Add the new seasonal availability as Additional Availability

   Scroll to the Additional Availability section and click + Add Additional Availability. Select your new seasonal availability from the dropdown.

4. Set a start date on the new availability and an end date on the current one

   With the new availability block added, check Set a start date and enter the date your new season begins — for example, June 1 for a spring-to-summer switch.

   Then scroll up to your Current Availability block, check Set an end date, and enter the last day of your current season — for example, May 31.

   

   Setting	What it controls
   End Date on current availability	Last day your current season is bookable
   Start Date on new availability	First day your new season is bookable

   Use consecutive boundary dates, then preview the last week of the old season and first week of the new one. The template’s actual weekdays, exceptions, and booking window still determine which times appear.

5. Preview and save

   Check the Preview calendar on the right side of the page to confirm the transition looks correct — your current hours should show up through the end date and your new seasonal hours from the start date onward.

   When everything looks right, click Update.

6. Repeat for each scheduler

   Go through each of your remaining schedulers and repeat Steps 2–5. Each scheduler manages its own availability blocks independently, so you’ll need to update them one at a time.

What if I don't set an end date on my current availability?

Both availability blocks will be active at the same time and athletes will see slots from both seasons. Always set an End Date on your current availability to prevent overlap.

Can I adjust the dates after saving?

Yes. Go back into the scheduler, find either availability block, and update the Start Date or End Date. Changes apply immediately to future-available slots — existing bookings are not affected.

My new availability isn't showing in the Additional Availability dropdown

The availability must be created before it can be attached to a scheduler. Create it under Scheduling → Setup → Availability, then return to the scheduler and select it.

Do I need to do this for every scheduler?

Yes — each scheduler manages its own availability blocks. If you have three schedulers, you’ll need to set the start/end dates in each one individually.

Creating Your Availability Schedule

Set up a new availability block from scratch before attaching it to a scheduler.

Creating Your First Scheduler

Full walkthrough of scheduler settings, including the Availability section.

Setting Blackout Dates

Block specific dates without changing your overall availability.

How Availability Works

Understand how availability blocks connect to schedulers and generate bookable slots.