Use the Calendar

Find bookings and open times, filter your schedule, and open the right session action.

Open Scheduling → Calendar to see bookings, find open times, and manage a session. Use Schedulers to change what clients can book and Setup for shared availability, coaches, locations, resources, and defaults.

Choose a view and date

View	Use it for
Day	Today’s sessions and gaps
Week	Comparing days and planning the week’s work
Month	Moving between dates and spotting busy periods
List	Reading upcoming sessions in order

Use the date controls to move forward or back, jump to a date, or return to today. Check the timezone shown on the calendar before comparing times with an athlete.

Filter to the sessions you need

Open Filters and use Schedulers and Coaches to narrow the calendar. If a booking seems missing, return to All sessions, check the date range, and review the filters before creating another booking.

Save a useful combination with Save view. Views can be personal or shared with your team, and you can star one as your own default. See Saved views and open availability.

Find open availability

Open Show → Open availability only to find times that can be booked. Choose whether to show openings for coaches, resources, locations, or other schedulers.

Openings appear with a dashed outline and no participant avatars. Clicking one offers Add participant; it is an available time, not a session that already has bookings. Booked sessions and rented resources are hidden in this mode.

Openings load progressively. If the calendar asks for a shorter range or fewer schedulers, narrow the view and retry. A loading error or an empty filtered view does not establish that the whole business is fully booked.

Read participants and capacity

Open a booked session to see its participant list. A group session can have several athlete bookings at the same date and time; removing one athlete is different from canceling the whole session.

For a capped scheduler, compare the participant count with the configured capacity. Unlimited sessions have no fixed seat limit. In the scheduler builder’s Preview, unlimited slots show N booked, while capped slots show N of max.

See Booking rules and limits if a slot appears full unexpectedly.

Manage a session

Task	Guide
Add an athlete	Book athletes from the calendar
Move a session, edit its length, or change its location	Move and reschedule bookings
Record who attended	Check in athletes
Remove one athlete or cancel a whole session	Cancel bookings and sessions
Change one date in a repeating appointment	Recurring bookings
Review booking patterns	Calendar analytics

Review the affected participants and notification options before saving a session change.

Calendar in the native admin app

Use the calendar in the CoachIQ admin app to review and manage sessions while away from your desk. Controls and available features can vary by app version. If a recurring booking fails with a generic message, try the web admin so you can review the conflict or specific booking refusal.

For missing sessions, unexpected times, or unavailable slots, use Scheduling troubleshooting.