> ## Documentation Index
> Fetch the complete documentation index at: https://help.coachiq.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling Quick Start Checklist

> Pre-launch checklist to ensure your scheduling system is ready for athletes to book

Use this checklist before sharing your booking link with athletes.

<Info>
  **Estimated time**: 5-10 minutes
</Info>

***

## Platform Setup

* [ ] **Timezone** is correct in Settings → Account Settings
* [ ] **Payment processing** connected (if charging for sessions)
* [ ] **Test athlete** created to verify booking flow

***

## Scheduler Configuration

* [ ] **Session name** is clear and includes duration (e.g., "60-Min Private Training")
* [ ] **Description** explains what athletes get
* [ ] **Duration** is set correctly
* [ ] **Capacity** matches session type (1 for private, higher for groups)
* [ ] **Buffer time** set to 10-15 minutes between sessions

***

## Availability

* [ ] **Days and times** match when you want to coach
* [ ] **Extends far enough** into the future (2-4 weeks minimum)
* [ ] **Blackout days** set for known time off
* [ ] **No AM/PM mistakes** (check calendar to verify)

<Frame>
  <img src="https://mintcdn.com/coachiq/HOHx6taPCCFYz1vO/images/calendar-week-view.png?fit=max&auto=format&n=HOHx6taPCCFYz1vO&q=85&s=14aab41a06892049c7c4f8431c0b32c4" alt="Calendar week view showing booked sessions" width="3544" height="1796" data-path="images/calendar-week-view.png" />
</Frame>

***

## Payment (If Charging)

* [ ] **Payment method** configured (free, direct payment, or credits)
* [ ] **Price/credit cost** is correct
* [ ] **Test transaction** completed successfully

<Tip>
  **First time?** Start with free sessions to learn the system, then add payment later.
</Tip>

***

## Test Booking

This is the most important step—experience what athletes will experience.

<Steps>
  <Step title="Open your booking link">
    Copy your scheduler's booking link and open it in an incognito/private browser window.
  </Step>

  <Step title="Complete a test booking">
    Select a time slot and complete the full booking process as your test athlete.
  </Step>

  <Step title="Verify everything worked">
    * Booking appears on your calendar
    * Confirmation notification received
    * Credit deducted (if applicable)
    * Time slot no longer available to others
  </Step>
</Steps>

<Warning>
  **No available times showing?** Your availability isn't configured correctly. Go to Schedule → Schedulers and verify availability settings.
</Warning>

***

## Ready to Launch

Before sharing your booking link, confirm:

**Must-haves:**

* [ ] Test booking completed successfully
* [ ] Booking appears correctly on calendar
* [ ] Notifications working
* [ ] Tested on mobile device

**Nice-to-haves:**

* [ ] Reminders configured
* [ ] Cancellation policy set
* [ ] Booking link saved and ready to share

<Check>
  **All set?** Share your booking link and start accepting bookings!
</Check>

***

## Troubleshooting

| Problem                                | Fix                                |
| -------------------------------------- | ---------------------------------- |
| No available times showing             | Add availability to scheduler      |
| Athletes can't complete booking        | Check payment/credit configuration |
| Wrong times displaying                 | Fix timezone in account settings   |
| Too few slots available                | Reduce buffer time to 10-15 min    |
| Multiple athletes in "private" session | Set max capacity to 1              |

***

## Related articles

<CardGroup cols={3}>
  <Card title="Create a Scheduler" icon="plus-circle" href="/scheduling/creating-your-first-scheduler">
    Step-by-step scheduler creation
  </Card>

  <Card title="Set Up Availability" icon="calendar-check" href="/scheduling/create-your-availability">
    Configure your coaching hours
  </Card>

  <Card title="Credit System" icon="coins" href="/scheduling/credit-system-overview">
    Understand credit-based booking
  </Card>
</CardGroup>